{"id":166254,"date":"2025-05-19T12:35:46","date_gmt":"2025-05-19T11:35:46","guid":{"rendered":"https:\/\/beta-ukri.msappproxy.net\/?page_id=166254"},"modified":"2025-05-19T12:35:46","modified_gmt":"2025-05-19T11:35:46","slug":"how-to-include-costs-in-your-application","status":"publish","type":"page","link":"https:\/\/www.ukri.org\/apply-for-funding\/develop-your-application\/how-to-include-costs-in-your-application\/","title":{"rendered":"How to include costs in your application"},"content":{"rendered":"

This is general guidance. It does not apply to Innovate UK grants<\/a>.<\/p>\n

Costing your project<\/h2>\n

When writing your application, you should enter 100% of the value of your individual project costs. The percentage covered by UKRI is automatically calculated.<\/p>\n

VAT and inflation<\/h3>\n

All included costs should be at current prices, inclusive of VAT and other taxes where applicable. Do not include inflation, this is applied with an automatic indexation calculation.<\/p>\n

What costs you should include in each category<\/h2>\n

Costs are usually included under the following headings when writing your application.<\/p>\n

Directly allocated<\/h3>\n

These costs are based on estimates rather than actual amounts. They are not directly auditable.<\/p>\n

Some examples are:<\/p>\n

    \n
  • staff based on estimated time on the project<\/li>\n
  • research facilities<\/li>\n
  • estates<\/li>\n<\/ul>\n

    Directly incurred<\/h3>\n

    These costs are based on actual rather than estimated amounts, usually tracked through the project using invoices or timesheets.<\/p>\n

    Some examples are:<\/p>\n

      \n
    • travel and subsistence<\/li>\n
    • equipment over \u00a325,000<\/li>\n
    • consumables and equipment up to \u00a325,000<\/li>\n
    • staff based on auditable payroll costs<\/li>\n
    • NHS research costs<\/li>\n<\/ul>\n

      Project partner costs<\/h4>\n

      Project partners may be able to claim for minor costs, such as travel and subsistence. They must be fully justified in your application.<\/p>\n

      Caring costs<\/h4>\n

      Additional caring costs may be eligible if they are directly related to the project, beyond that required to meet the normal contracted requirements of the job. Check with your organisation if they can be included.<\/p>\n

      Subcontractor costs<\/h4>\n

      All costs that support the delivery of the subcontract are eligible and will usually be paid at 80% of the total cost.<\/p>\n

      Indirect costs<\/h3>\n

      These include non-specific costs charged across all projects. They include the project’s share of centralised services in an organisation, for example, IT and human resources. They\u2019re based on estimates that are not otherwise included as directly allocated costs.<\/p>\n

      Your organisation\u2019s administration costs can usually go under this heading, for example:<\/p>\n

        \n
      • personnel<\/li>\n
      • finance<\/li>\n
      • library and departmental services<\/li>\n<\/ul>\n

        They should be shown as a single figure (\u00a3 total for the project) and do not need to be justified in your application.<\/p>\n

        Exceptions<\/h2>\n

        Exceptions are only eligible if specified in the funding opportunity.<\/p>\n

        These are costs funded at 100% by UKRI, subject to actual expenditure incurred, or items that are outside full economic costing (FEC).<\/p>\n

        Keep a record of your spending<\/h2>\n

        If you\u2019re awarded funding, you\u2019ll need to provide evidence of your project costs. It\u2019s a good idea to keep copies of receipts, invoices and contracts.<\/p>\n","protected":false},"excerpt":{"rendered":"

        This is general guidance. It does not apply to Innovate UK grants. Costing your project When writing your application, you should enter 100% of the value of your individual project costs. The percentage covered by UKRI is automatically calculated. VAT and inflation All included costs should be at current prices, inclusive of VAT and other […]<\/p>\n","protected":false},"author":84,"featured_media":0,"parent":153771,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_acf_changed":false,"_relevanssi_hide_post":"","_relevanssi_hide_content":"","_relevanssi_pin_for_all":"","_relevanssi_pin_keywords":"","_relevanssi_unpin_keywords":"","_relevanssi_related_keywords":"","_relevanssi_related_include_ids":"","_relevanssi_related_exclude_ids":"","_relevanssi_related_no_append":"","_relevanssi_related_not_related":"","_relevanssi_related_posts":"","_relevanssi_noindex_reason":"","footnotes":""},"categories":[90],"tags":[],"wf_page_folders":[],"class_list":["post-166254","page","type-page","status-publish","hentry","category-ukri"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/pages\/166254","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/users\/84"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/comments?post=166254"}],"version-history":[{"count":9,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/pages\/166254\/revisions"}],"predecessor-version":[{"id":166778,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/pages\/166254\/revisions\/166778"}],"up":[{"embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/pages\/153771"}],"wp:attachment":[{"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/media?parent=166254"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/categories?post=166254"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/tags?post=166254"},{"taxonomy":"wf_page_folders","embeddable":true,"href":"https:\/\/www.ukri.org\/wp-json\/wp\/v2\/wf_page_folders?post=166254"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}